SUMMARIZED PROCEDURE FOR APPLICATION, APPROVAL, VERIFICATION OF EMPLOYMENT, AND EVALUATION OF GRADUATE ASSISTANTS

Requests for New Assistantships:

Department Chairs submit Request for allocation of new Graduate Assistants to Dean

(1^st Monday in March)

Deans submit approved requests to Dean of Graduate Studies for presentation to Graduate Council for approval/disapproval (2^nd Monday in March)

Dean sends approved request to Provost for approval/disapproval (within 5 days of Graduate Council Meeting)

Applications:

Student submits application to School of Graduate Studies (no later than 1^st Monday in May)

School of Graduate Studies sends applications to appropriate Deans (1^st Monday in May)

Deans send applications to appropriate Department Chairs (2^nd Monday in May)

Department Chairs send selections to Deans (3^rd Monday in May)

Approval:

Deans submit selections to Graduate Dean for approval/disapproval (3^rd Wednesday in May)

Graduate Dean submits approved selections to provost for approval/disapproval (4^th Monday in May)

Provost returns selections to the Graduate Dean (2^nd Monday in June)

Graduate Dean sends award letter to students (3^rd Monday in June)

Students return letter of acceptance (3^rd Monday in July)

Graduate Dean submits list of acceptances to appropriate Deans (4^th Monday in July)

Verification:

Deans submit LAPR form for undergraduates and GAPR for graduate students (for payroll and employment verification) to Graduate Dean (2^rd Monday in September)

Graduate Dean sends Letter of verification to the Provost (2^nd Wednesday in September)

Provost submits letter of verification to Vice President of Financial Affairs (3^rd Monday in September)

Evaluation:

Division Chairs submit Graduate Assistant Evaluation to Deans (by the last day of each quarter)

Deans submit Graduate Assistant Evaluations to the Dean of Graduate Studies (1^st day of each quarter)